Admin Assistant Job Description
Date employment to commence:
Immediate start – November 2018
Based at:
Streatham
Job Purpose Summary:
The Admin & Social Media Assistant will hold a key role at Neo Native, supporting the directors and team to operate efficiently and effectively.
Position reports to:
The Admin & Social Media Assistant will report directly to Naomi Fletcher (NN Director).
Required: A minimum of 14 hours per week
Commitment: A minimum of 6 months
Notice period: 1 month
*Expenses paid
Key Responsibilities and Accountabilities:
To provide administrative support for courses, workshops and cultural event
- Returning calls and emails
- Keeping the team up to date with current industry news and events
- Organising and schedule team meetings/ appointments and event/ training attendance
- Updating and maintain the team diary in google suite
- Updating Eventbrite with NN events
- Update NN websites using WordPress
- Taking detailed minutes at Director and Team meetings
- Scanning & Electronic Filing
- Maintaining databases
- Copy typing
- Ordering office supplies
- Liaising with venues and suppliers and negotiating rates
- Liaising with staff, teachers, suppliers, clients and workshop hosts
- Updating monthly books and staff time sheets
- Updating and maintain the NN training handbook
Person Specification
- Proven experience as an administrative assistant
- Proficiency in Microsoft word, excel and powerpoint and google docs/ g-suite
- Excellent planning, organisation and time management skills
- Numeracy skills
- Social media marketing experience/ qualification
- Content writing experience
- Proofreading experience
- Self-Motivation
- Ability to prioritise and work to deadlines
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
Must have experience/ proficiency in using all or some of the following programmes:
- GSuite
- Photoshop
- WordPress
- Eventbrite
- MailChimp
- Survey Monkey
- Hootsuite